• 03 October 2017

    5 STAR PHOTOCOPYING SERVICE

    Photocopier display

    We expect so much from our photocopiers now and with everyone being extra busy at work you need to know that you have the most relevant machine for your business. If anything goes wrong you need to be sure it will be fixed as quickly as possible by engineers who know what they are doing. At Gemini, we cover all aspects of multi-functional photocopying so you are in safe hands.

    What are the top 3 things you should consider when looking for a new copier?

    Functions

    Not every business needs all the bells and whistles on their photocopier, but some do, so make sure you are clear about what will work for you. In addition to the basics there are options for booklet making, banner printing, scanning and data storage (for a paperless office). These are all great added extras that can be built into your machine spec and could offer a really useful multifunctional piece of equipment.

    Copier speed and volume are also features to consider, both of which are linked; a faster device generally has a larger copy volume. If you only have a small number of users then a low to mid-volume copier would probably work sufficiently, however if your copier needs to handle a high number of print jobs on a daily basis, or is used by a lot of people, then a high volume machine would be more cost effective and efficient.

    Compatibility

    One of the most common requirements for copies now that deal with digital document production is how it integrates with your network. Once connected the opportunities increase, enabling networked and remote printing, scanning directly to your desktop or email and secure printing. Business networks can be complicated with varying technologies so it’s important to make sure the hardware is compatible.

    Service and warranty

    Each business has their own needs so it’s essential your photocopier, service and warranty plan matches these requirements, and also make sure that training is provided so you know how to use your machine most efficiently. In most cases a speedy fix to any problems is always imperative, a broken photocopier can cause chaos in a busy office. Remote monitoring, automated toner supply and a quick response when onsite visits are needed, are a few ways that will help solve problems quickly.

  • Pen and paper

    Why does your business or school need a Visitor Management System?

    A visitor system not only helps with security issues but also ensures your visitors are welcomed efficiently and you have an accurate log of who is in your building.

    Your office, or school, can be a busy place with numerous staff, pupils and visitors regularly coming in and out, and sometimes it can be hard to keep track if the ‘checking in’ process is simply to sign a piece of paper. People often forget, pens go missing and the receptionist is usually trying to juggle a million other things while answering the phone and dealing with visitors.

    Benefits

    Having a digital Visitor Management System provides numerous benefits over the traditional pen and paper way of signing in.

    • Accuracy of information capture including signatures and photos of visitors.
    • Easy and simple to use.
    • Automatic creation of visitor badges displaying their name, photo, date and time and who they are visiting.
    • Provides an audit trail which can be accessed to see visitor history.
    • Easier process for visitors to sign in and no issues of trying to read their handwriting.
    • Group sign in and out.
    • Protects your facilities and employees (or pupils) and gives them a level of security confidence.

     

    Our Visitor Management System allows you to keep track of visitors, staff and pupils in a more efficient and accurate way. Visitors can simply use the touch screen to enter their details, take a snapshot, then a label is printed which can be used as their ID badge.

    ID cards or fobs are used by your employees to sign in, or out, of the building and if you are using our system within an educational environment then students can also be easily managed through the same system, enabling you to keep track of them all.

    When the screen is not in use for welcoming visitors it can be utilised to display messages to keep everyone up to date with your most current news and any key information you want to share.

    To find out more about how our Visitor Management Systems can help your organisation or school, and the many options available, please get in touch with us now.

  • Security is a top priority for anyone operating a business no matter what their location or industry might be.  When your business and associated property is in a remote or rural location then the need for security surveillance becomes even more important.

    At Gemini we have built up valuable experience throughout our years of working with companies, helping them to use CCTV in the fight against crime.

    Do I need CCTV?

    Farmers have seen a significant increase in rural crime and are reporting thefts of agricultural machinery, quad bikes, fuel and tools and livestock. The cost of rural crime reached £42.5 million in 2015, according to a report by NFU, and with the serious financial repercussions of livestock and machinery thefts this is something the industry cannot withstand. Local police forces are often stretched with limited resources in rural areas and struggle to provide adequate surveillance to tackle these crimes. This is leading farmers to take the initiative and look at alternative more successful solutions, resulting in many turning to CCTV.

    Benefits of CCTV

    CCTV can be a very powerful tool in the fight against crime, providing piece of mind through remote monitoring, so you always know what is going on, in addition to acting as a deterrent and providing footage that can be used as evidence for the police should the worst happen. Remote or multiple locations can be viewed at any one time, making it perfect for a farm set up.

    Get in touch to discuss your specific requirements, we understand that every situation and location is different, and can also assist and advise on other security issues such as alarm or door entry systems. If we can’t help you directly then we have a number of established and experienced partners who can offer you further support.

  • Here at Gemini, the whole team prides itself on maximising the latest technology to offer valuable business solutions for our clients.

    This can mean anything from phone systems to cloud computing, wireless networks to visitor entry systems, and everything in-between. Therefore, it’s safe to say our day-to-day job is varied, thanks to the constantly evolving nature of technology.

    But something that is particularly important to us as a team, is safeguarding businesses against crime. We were shocked to discover recent statistics that state 60% of businesses in the UK are affected by crime each year (plus hundreds of thousands of burglaries) and this costs a staggering £5 billion - with a shocking 10% of business lost as a consequence of crime.

    Depending on a company’s circumstances and situation, we can offer a number of different security solutions. One of which is CCTV - we can supply, install and maintain CCTV and security systems to help keep your premises safe and secure.

    In the fight against crime, CCTV is an incredibly powerful tool. Not only does it provide a strong visual deterrent, but the footage can also be used to provide evidence against anti-social behaviour, theft, vandalism and burglary - therefore potentially saving you thousands in the long-run. Throughout our many years’ experience, we’ve found this solution has been especially popular within the farming industry.

    As well as CCTV, we also have a great deal of experience in specialist security services and can assist and advise on other security issues, such as alarm systems or door entry systems. But if we feel we can’t help you directly, we work with a number of highly experienced strategic partners who will be able to offer you the right expertise.

    If you would like help and advice on the best ways to safeguard your business from crime and avoid being one of the 60% that are affected each year, then please do get in touch for a chat with our friendly and knowledgeable team. You can call us on 01228 516500, email info@gemini-group-uk.com or visit our contact page.

  • As you may well be aware, there has been a high-profile case of a Ransomware attack on multiple NHS trusts and other businesses through the UK and the rest of the world over the weekend. We would just like to take this opportunity to advise you on ways to keep yourself protected and to ensure that you minimize any risk of a Ransomware attack...

    Be suspicious of emails, websites and apps:

    For ransomware to work hackers need to download malicious software onto a victims computer. This is then used to launch the attack and encrypt files.
    The most common ways for the software to be installed on a victim's device is through phishing emails, malicious adverts on websites, and questionable apps and programs.
    People should always exercise caution when opening unsolicited emails or visiting websites they are unfamiliar with. Never download an app that hasn't been verified by an official store, and read reviews before installing programs.

    Use an antivirus program:

    An age-old computer security tip, antivirus programs can stop ransomware from being downloaded onto computers and can find it when it is.
    Most antivirus programs can scan files to see if they might contain ransomware before downloading them. They can block secret installations from malicious adverts when you're browsing the web, and look for malware that may already be on a computer or device.
    Gemini IT look after your Anti-virus so there will be nothing you need to do apart from keep an eye on any alerts from the Anti-virus and let us know if there is any infected files.

    Always install updates:

    Companies often release software updates to fix vulnerabilities that can be exploited to install ransomware. It is therefore advisable to always download the newest version of a software as soon as it is available.
    Your updates should apply to the PC’s automatically and you may need to reboot your PC once they have downloaded to allow them to install on your PC.

    Never pay the ransom:
    Victims of ransomware attacks are advised to never pay the fee as it encourages attackers and may not result in files being recovered. In most cases we would recover your data from the backup to resolve this issue.

    If you have any further questions or would like to discuss this then please don’t hesitate to contact the Gemini office on 01228 516500.

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Gemini Communications Ltd is a limited company registered in England and Wales. Registered office: 11 Petteril Side, Harraby Green Business Park, Harraby, Carlisle, Cumbria CA1 2SQ. Registered number: 05245581