• GDPR Data image

    Current data protection guidelines are based on a Data Protection Act (DPA) introduced in 1998. Nearly 20 years on there have been significant advances in technology resulting in changes to the way individuals and organisations communicate and share information.

    The new GDPR, which will be introduced on 25th May 2018, addresses these changes giving a more relevant and consistent legal framework, in addition to a better unified approach for EU member states and will be relevant for any company that has a responsibility for data protection.

    It has also been confirmed that the UK’s decision to leave the EU should not have any impact on the implementation of the GDPR, a question that has caused some uncertainty, organisations should continue with their plans to enable compliance.

    Extensive and detailed information can be found on the Information Commissioner’s Office (ICO) website. In partnership with ESET we have also put together a useful summary document showing the 12 steps your organisation can take now to prepare, which is available to download from our website along with a more detailed and concise guide.

    Organisations are frequently operating internationally now so consistency of data protection, laws and rights, are crucial for both businesses and individuals. With the rapid and continuing growth of the digital economy it is more important than ever to standardise and put in place sufficient safeguards in relation to data protection.

    Who does GDPR apply to?

    The GDPR will apply to ‘controllers’ and ‘processors’, definitions currently used which will generally remain the same, for example, the controller defines how and why personal data is processed and the processor takes actions on their behalf. If you are currently required to adhere to the DPA then it is likely the GDPR will also apply.

    Under the new GDPR specific legal obligations will start to apply if you are a processor and you will be required to maintain records of personal data and processing activities. A new requirement of the GDPR will mean greater legal liability for processors in the event of a breach. From a controller’s perspective the obligation is also increased to ensure that all processor contracts are fully compliant with the GDPR.

    The GDPR applies to organisations operating within the EU but also to those outside the EU offering goods or services to those individuals within it.

    What information has to comply with GDPR?

    The definition of personal data becomes much more detailed under the new regulations and will include, for example, an IP address. This has been introduced to incorporate the advancements in technology and the way in which information about people is now collected. Any organisation currently storing HR records, customer lists or contact details etc. will be affected by GDPR and should ensure compliance.


    New guidance was recently issued for the use of encryption software, and whilst it doesn’t state an organisation must encrypt data, there is a responsibility to protect and ensure any personal details you hold or gather are secure. Loss or theft of sensitive information is much more likely to occur if no encryption procedure is in place.

  • 03 October 2017


    Photocopier display

    We expect so much from our photocopiers now and with everyone being extra busy at work you need to know that you have the most relevant machine for your business. If anything goes wrong you need to be sure it will be fixed as quickly as possible by engineers who know what they are doing. At Gemini, we cover all aspects of multi-functional photocopying so you are in safe hands.

    What are the top 3 things you should consider when looking for a new copier?


    Not every business needs all the bells and whistles on their photocopier, but some do, so make sure you are clear about what will work for you. In addition to the basics there are options for booklet making, banner printing, scanning and data storage (for a paperless office). These are all great added extras that can be built into your machine spec and could offer a really useful multifunctional piece of equipment.

    Copier speed and volume are also features to consider, both of which are linked; a faster device generally has a larger copy volume. If you only have a small number of users then a low to mid-volume copier would probably work sufficiently, however if your copier needs to handle a high number of print jobs on a daily basis, or is used by a lot of people, then a high volume machine would be more cost effective and efficient.


    One of the most common requirements for copies now that deal with digital document production is how it integrates with your network. Once connected the opportunities increase, enabling networked and remote printing, scanning directly to your desktop or email and secure printing. Business networks can be complicated with varying technologies so it’s important to make sure the hardware is compatible.

    Service and warranty

    Each business has their own needs so it’s essential your photocopier, service and warranty plan matches these requirements, and also make sure that training is provided so you know how to use your machine most efficiently. In most cases a speedy fix to any problems is always imperative, a broken photocopier can cause chaos in a busy office. Remote monitoring, automated toner supply and a quick response when onsite visits are needed, are a few ways that will help solve problems quickly.

  • Pen and paper

    Why does your business or school need a Visitor Management System?

    A visitor system not only helps with security issues but also ensures your visitors are welcomed efficiently and you have an accurate log of who is in your building.

    Your office, or school, can be a busy place with numerous staff, pupils and visitors regularly coming in and out, and sometimes it can be hard to keep track if the ‘checking in’ process is simply to sign a piece of paper. People often forget, pens go missing and the receptionist is usually trying to juggle a million other things while answering the phone and dealing with visitors.


    Having a digital Visitor Management System provides numerous benefits over the traditional pen and paper way of signing in.

    • Accuracy of information capture including signatures and photos of visitors.
    • Easy and simple to use.
    • Automatic creation of visitor badges displaying their name, photo, date and time and who they are visiting.
    • Provides an audit trail which can be accessed to see visitor history.
    • Easier process for visitors to sign in and no issues of trying to read their handwriting.
    • Group sign in and out.
    • Protects your facilities and employees (or pupils) and gives them a level of security confidence.


    Our Visitor Management System allows you to keep track of visitors, staff and pupils in a more efficient and accurate way. Visitors can simply use the touch screen to enter their details, take a snapshot, then a label is printed which can be used as their ID badge.

    ID cards or fobs are used by your employees to sign in, or out, of the building and if you are using our system within an educational environment then students can also be easily managed through the same system, enabling you to keep track of them all.

    When the screen is not in use for welcoming visitors it can be utilised to display messages to keep everyone up to date with your most current news and any key information you want to share.

    To find out more about how our Visitor Management Systems can help your organisation or school, and the many options available, please get in touch with us now.

  • Security is a top priority for anyone operating a business no matter what their location or industry might be.  When your business and associated property is in a remote or rural location then the need for security surveillance becomes even more important.

    At Gemini we have built up valuable experience throughout our years of working with companies, helping them to use CCTV in the fight against crime.

    Do I need CCTV?

    Farmers have seen a significant increase in rural crime and are reporting thefts of agricultural machinery, quad bikes, fuel and tools and livestock. The cost of rural crime reached £42.5 million in 2015, according to a report by NFU, and with the serious financial repercussions of livestock and machinery thefts this is something the industry cannot withstand. Local police forces are often stretched with limited resources in rural areas and struggle to provide adequate surveillance to tackle these crimes. This is leading farmers to take the initiative and look at alternative more successful solutions, resulting in many turning to CCTV.

    Benefits of CCTV

    CCTV can be a very powerful tool in the fight against crime, providing piece of mind through remote monitoring, so you always know what is going on, in addition to acting as a deterrent and providing footage that can be used as evidence for the police should the worst happen. Remote or multiple locations can be viewed at any one time, making it perfect for a farm set up.

    Get in touch to discuss your specific requirements, we understand that every situation and location is different, and can also assist and advise on other security issues such as alarm or door entry systems. If we can’t help you directly then we have a number of established and experienced partners who can offer you further support.

  • Here at Gemini, the whole team prides itself on maximising the latest technology to offer valuable business solutions for our clients.

    This can mean anything from phone systems to cloud computing, wireless networks to visitor entry systems, and everything in-between. Therefore, it’s safe to say our day-to-day job is varied, thanks to the constantly evolving nature of technology.

    But something that is particularly important to us as a team, is safeguarding businesses against crime. We were shocked to discover recent statistics that state 60% of businesses in the UK are affected by crime each year (plus hundreds of thousands of burglaries) and this costs a staggering £5 billion - with a shocking 10% of business lost as a consequence of crime.

    Depending on a company’s circumstances and situation, we can offer a number of different security solutions. One of which is CCTV - we can supply, install and maintain CCTV and security systems to help keep your premises safe and secure.

    In the fight against crime, CCTV is an incredibly powerful tool. Not only does it provide a strong visual deterrent, but the footage can also be used to provide evidence against anti-social behaviour, theft, vandalism and burglary - therefore potentially saving you thousands in the long-run. Throughout our many years’ experience, we’ve found this solution has been especially popular within the farming industry.

    As well as CCTV, we also have a great deal of experience in specialist security services and can assist and advise on other security issues, such as alarm systems or door entry systems. But if we feel we can’t help you directly, we work with a number of highly experienced strategic partners who will be able to offer you the right expertise.

    If you would like help and advice on the best ways to safeguard your business from crime and avoid being one of the 60% that are affected each year, then please do get in touch for a chat with our friendly and knowledgeable team. You can call us on 01228 516500, email info@gemini-group-uk.com or visit our contact page.


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Gemini Communications Ltd is a limited company registered in England and Wales. Registered office: 11 Petteril Side, Harraby Green Business Park, Harraby, Carlisle, Cumbria CA1 2SQ. Registered number: 05245581